This is something that has driving me crazy for a while but have finally found the solution.

When you create an Email Signature in Outlook 2007 it creates three different versions:

• HTML (.htm)
• RTF (.rtf)
• Plain Text (.txt)

However, you can only the edit the HTML version via Outlook > Options. The files are actually stored in a format that you can edit directly.

Step 1

Make sure that you can view Hidden Files in Explorer. Go to Tools > Folder Options and make sure that Show Hidden Files and Folders is selected.

Step 2

Go to C:\Documents and Settings\[Insert your user name here]\Application Data\Microsoft\Signatures:

You should see three files (.html, .rtf, .txt) for each Signature you have created. Once you have created a signature file you can then edit or copy over existing signature files. This is useful if you have a template you want to use throughout the organisation as individual users often end up with variations.

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